{"id":1188,"date":"2026-05-26T23:12:48","date_gmt":"2026-05-26T21:12:48","guid":{"rendered":"https:\/\/www.cloudtango.net\/blog\/?p=1188"},"modified":"2026-05-26T23:14:11","modified_gmt":"2026-05-26T21:14:11","slug":"the-best-ai-notetakers-in-2026","status":"publish","type":"post","link":"https:\/\/www.cloudtango.net\/blog\/2026\/05\/26\/the-best-ai-notetakers-in-2026\/","title":{"rendered":"The best AI notetakers in 2026"},"content":{"rendered":"

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AI notetakers are the way forward. As they grow in popularity, they continue to become more accurate and advanced, quickly becoming standard practice for both businesses and individuals.<\/p>\n

As with any newly discovered tool, there\u2019s a need to understand what they are, how they work, and which one is best for you.<\/p>\n

Not just the tool itself, but specialised\u00a0Microsoft 365\u00a0or\u00a0Google Workspace support\u00a0might be required to ensure that your meetings, recordings, and data integrations run smoothly and securely.<\/p>\n

This guide will cover everything you need to know about AI notetakers in 2026, what they are, how they work, and the benefits of using one.<\/p>\n

What does an AI notetaker do?<\/h2>\n

At its simplest, an AI notetaker is a digital assistant that sits in on your conversations so you don\u2019t have to multitask between listening and writing.<\/p>\n

However, these tools are already becoming much more advanced than that. AI notetakers are more than just \u201cspeech-to-text.\u201d<\/p>\n

They act as a bridge between a live conversation and a searchable knowledge database.<\/p>\n

With an AI notetaker, the next time you join a meeting, you can leave prepared with full notes, next steps, and a transcript.<\/p>\n

What are the benefits of using an AI notetaker?<\/h2>\n

An AI notetaker offers a range of benefits that make it a better option than manual note-taking.<\/p>\n

Laser-focused engagement<\/h3>\n

The most obvious benefit is that you can focus on your meeting, as there\u2019s no need to multitask between taking notes and engaging in the conversation.<\/p>\n

With an AI notetaker, you\u2019ve got the freedom to let AI do the work.<\/p>\n

Improved accuracy<\/h3>\n

The beauty of an AI notetaker is that it\u2019s always on. It doesn\u2019t get distracted, it doesn\u2019t get tired, and it doesn\u2019t get bored, all common problems that plague human note-takers.<\/p>\n

By using one, you\u2019re guaranteed to get an accurate record of the meeting (both audio and video, depending on the notetaker), along with a full transcript and summary.<\/p>\n

Saves time on admin<\/h3>\n

Without an AI notetaker, when a meeting is finished, you\u2019re left with scribbled-down or rashly typed notes that you\u2019ll need to go back through to make sense of.<\/p>\n

You\u2019ll spend time going through the notes to make sense of what was said, and then more time figuring out the key takeaways from the meeting. Time that could have been spent actually working on those tasks.<\/p>\n

This is where an AI notetaker makes all the difference. You get that time back and can focus on the tasks that matter.<\/p>\n

Top five AI notetakers<\/h2>\n

There are already a number of AI notetakers out there, each with completely different features, benefits, and pricing.<\/p>\n

As with most AI, these tools are still in developmental stages, but they\u2019re getting better as time goes on and the technology improves.<\/p>\n

To determine which AI notetaker is best for you, you\u2019ll need to understand what each one offers. We cover five of the best AI notetakers here (in no particular order):<\/p>\n

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  1. Otter.ai<\/strong><\/li>\n<\/ol>\n

    Otter.ai<\/a>\u00a0is one of the best-known names in AI notetakers. Otter uses a visible \u201cbot\u201d that joins your meetings to transcribe in real time.<\/p>\n

    It\u2019s a solid choice for English speakers and offers a free tier, while paid individual plans start at $8.33\/month.<\/p>\n

    While it integrates easily with other business software, some users find the presence of a recording bot in the meeting list a bit intrusive.<\/p>\n

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    1. Krisp<\/strong><\/li>\n<\/ol>\n

      Krisp<\/a>\u00a0stands out for those who prioritise privacy because it runs locally on your computer rather than sending a bot into the call.<\/p>\n

      Originally known for its noise-cancelling tech, it now acts as a silent meeting assistant for about $8\/month.<\/p>\n

      It\u2019s perfect for a clean meeting interface, though you do have to remember to keep the desktop application running for it to capture your notes.<\/p>\n

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      1. Bluedot<\/strong><\/li>\n<\/ol>\n

        Bluedot<\/a>\u00a0offers a seamless, \u201cinvisible\u201d experience by recording in the background without a bot, whether you are online or meeting in person.<\/p>\n

        It is highly versatile, supporting over 70 languages and offering video recording on its $20\/month Pro plan, though a basic audio-only version starts at $14\/month.<\/p>\n

        This is an excellent pick for international\u00a0teams<\/a>\u00a0that need high accuracy across different languages.<\/p>\n

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        1. Fireflies.ai<\/strong><\/li>\n<\/ol>\n

          Fireflies.ai<\/a>\u00a0is a powerhouse for teams that need to search through a massive history of past conversations.<\/p>\n

          It uses a bot to join calls and includes an AI assistant to help you recall specific details from months ago.<\/p>\n

          It offers a generous free version, with paid plans starting at $10\/month that add more storage and deeper analytical tools.<\/p>\n

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          1. ClickUp AI<\/strong><\/li>\n<\/ol>\n

            ClickUp AI<\/a>\u00a0isn\u2019t a standalone tool but a built-in feature for teams already using the ClickUp project management platform.<\/p>\n

            It joins your meetings and automatically turns spoken points into actionable tasks on your project boards.<\/p>\n

            While very convenient for staying organised, it is the most expensive option, costing roughly $40\/month when you combine the platform subscription with the AI add-on.<\/p>\n

            Which notetaker is best for you?<\/h2>\n

            Depending on your needs, any of these AI notetakers can be a game-changer. In general, Krisp is usually your best bet.<\/p>\n

            As it bypasses the need for the meeting notes to actually sit inside the meetings as users, it simply intercepts the mic audio and the speaker output.<\/p>\n

            As the cheapest option, too, it\u2019s a great choice.<\/p>\n

            Saying that, it\u2019s worth trialling a couple of these tools to see which one works best for your needs.<\/p>\n

            If you\u2019re using ClickUp for your\u00a0project management, then ClickUp AI is a no-brainer. If you prefer the layout or transcription accuracy of Otter, then that\u2019s the one for you<\/p>\n

            Each of these AI notetakers has its own strengths and weaknesses. Try them out, see which one works best for you.<\/p>\n<\/div>\n<\/div>\n<\/div>\n<\/section>\n

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